How to become a Judge

How to become a Judge

Information for Candidates

From February 10th 2014 there have been a few changes made to the process for applications for the Judges’ Panel.

A written application and resume must be submitted and approved by COM prior to commencing any probationary judging appointments. A total of four panel applicant report forms indicating the applicant’s suitability must be submitted before a candidate becomes eligible to attend a judges assessment.

The Society has identified a number of experienced judges who are willing to mentor judges’ candidates in a probationary role while at a judging appointment. Two of your four probationary judges reports must be completed with these identified Society approved mentor judges. Contact the Office to request a copy of the list of mentor judges.

Required attendance at an accredited Judges Seminar remains at one seminar every three years. Please ensure you sign the attendance sheet at these events.

The new requirements are applicable to any judges’ panel applications received after the 10th February 2014.
Applications lodged with the Society prior to this date will not be affected.

Prior to the day
Applicants are required to have sent their completed application and resume to the Office for consideration by COM prior to beginning the probationary judging appointments.

The criteria listed below must also be met for acceptance onto the judges’ panel.

The applicant must have
* been a member of the WPCSA for a minimum of 5 consecutive years.

* have bred, owned or produced at least five animals from the Welsh breed sections excluding Part Welsh.
* attended at least one WPCSA accredited judges seminar in the last 2 years.
* co-judged / stewarded for a panel judge on at least 4 occasions and provided necessary paperwork to the judge for completion and forwarding to the Office.

The above paperwork is available on the website or on request from the Office. It is beneficial to have read widely and taken opportunities to expand your knowledge of the Welsh breeds prior to making application to the Judges Panel.

You will be notified of the next Assessment Day in your area once there are sufficient candidates who fulfil the above criteria. Depending on the need it is anticipated that a Judges Assessment Day will be held annually in each state.

On the Day

The assessment process will take some time depending on the number of candidates. In general, you should allow a full day for your assessment.
Dress as you would for a judging assignment. Your dress and demeanour is considered part of the assessment. As judging involves standing in the elements for extended periods of time, suitable clothing, a hat and comfortable shoes are essential.

The assessment process consists of three sections as follows:
1 Judging

Candidates will be required to assess two classes of at least four animals from different sections of the stud book e.g. a class of Sec A’s and a class of Sec D’s. A judge and steward will be chosen at random from the candidates for each class and they will run the ring as if at a show. If, on the day, you are not required to act as judge or steward you will be asked about your own understanding of ring management. After each class, candidates will have an individual discussion with the assessors as to how and why they placed the animals before them. (Pens and paper will be provided to each candidate to enable them to take notes while assessing the animals.)
At the completion of the individual discussions the assessors welcome any questions or clarifications required from the candidates.

2 Written Test

Candidates will be required to complete a written test of approximately 30 multiple choice questions covering knowledge of conformation, standards of excellence, rules and regulations and ring management.
Your Members Handbook will provide all the relevant information.

3 Interview

In the individual interview you will be asked a series of questions and have the opportunity to expand on the four areas covered in the written test.
The assessment is finished at the completion of the interview. Interviews usually begin with the candidate who has the greatest distance to travel on the day.

The assessors’ recommendations are then made in writing to COM. All recommendations are considered by committee members not involved in the assessment process and candidates are notified of the result.

General Information

At present there are five assessors on the panel. They are as follows: Sue de Crespigny, Christine Gray, Darrell Owen, Helen Slee and Suellen Deane. Two assessors are required to attend a Judges Assessment Day.

Please be aware that as a panel judge you automatically become a Society inspector so you need to be familiar with the rules pertaining to this.

Confidentiality is an important part of being a judge. At the assessment day members have kindly provided animals for the classes so, while we can freely discuss the good points of the animals, it is important that we keep any discussion of faults etc within the group.

If you have any enquiries regarding the assessment please contact Helen Slee on (03) 5473 3302, mobile 0428 549 102 or email

How to become a judge - FAQs

How often are assessments held?
It is anticipated that assessments will be held annually in each state however this will depend on the number of candidates who have completed the requirements.

Does my application need to be supported by my local area RPG?
At this time any member who meets the criteria can make an individual application to the judges’ panel. Any recommendations by your RPG can be attached to your resume to support your application.

Can I do elements of the process prior to sending in my application?
No. An application must be lodged with the Society to ensure you meet the criteria prior to undertaking any probationary judging appointments.
Attendance at seminars will be recognized if within two years prior to attending an assessment. If you are contemplating applying for the panel, make sure you sign the attendance book at the venue.

At what shows do I have to complete probationary judging appointments?
The four probationary judging appointments required as part of the criteria to be eligible for assessment can be completed at various events. They do not have to be WPCSA run events, but can be at other breed shows and Agricultural shows.
The expectation from probationary judging is experience in conducting a show ring.

How do I let the Society know I have completed the probationary judging appointments?
Before attending the events, visit the website and download the required form or contact the WPCSA National Office and request to be sent copies of the forms. These forms should be handed to the Judge officiating in your ring prior to the commencement of judging so he/she is familiar with the format. Following the judging appointment the paperwork is to be completed and posted to the WPCS National Office by the judge. To ensure this is a smooth process, the candidate should also provide the judge with a stamped envelope addressed to the Society.

Do I have to be over 21 to complete these requirements?
No, you don’t, however you must have attained 18 years and preferably closer to your 21st birthday. An application for acceptance onto the judges’ panel must be submitted to the Society prior to completing any probationary judging appointments.

I am not a member in my own right currently. Does this matter?
Being part of a family or similar membership for five years or more counts when applying for assessment. However, only one judge is permitted per membership. Once a successful assessment is completed, Welsh Pony & Cob Society of Australia Panel Judges must
* be the nominated person on a joint membership or Associate Membership
* have full individual membership.
This has no effect on the status of ponies owned under other memberships e.g. ponies owned under a stud name or partnership.

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